You have incorporated in Kenya. You have a KRA PIN, a NSSF employer number and staff on the ground. What you may not have is an HR and payroll compliance function that keeps up with monthly KRA PAYE filings, NSSF contributions, SHA levies, NHIF transitions, NITA levies and the statutory leave obligations under the Employment Act. Bergmont Employer of Record Limited’s PEO service provides full payroll and compliance management under your existing Kenyan entity, without restructuring your workforce or changing your employment relationships.
Quick facts: PEO for existing Kenya entities
- Employees remain employed by the client’s Kenyan entity – no employment transfer required
- Bergmont Employer of Record Limited assumes payroll processing and all KRA, NSSF, SHA and NHIF filing obligations from an agreed handover date
- Client entity retains full operational and commercial control of the workforce
- All Employment Act 2007 and Labour Relations Act 2007 obligations continue under the client entity
- Transition typically completed within two to four weeks from signing
The Transition Process
Bergmont Employer of Record Limited follows a structured handover process. First, a payroll and compliance audit reviews current KRA PAYE registrations, NSSF enrolments, SHA levy status and any outstanding arrears or missed filings. Second, a handover date is agreed – typically the start of the next payroll month. Third, Bergmont assumes full processing and filing under the client entity’s existing KRA employer registration. Fourth, monthly payroll reports and filing confirmations are delivered so the client has full visibility without the administrative burden.
What Bergmont Employer of Record Limited Manages Under a PEO for Existing Entities
| Service Area | What Bergmont Handles |
|---|---|
| Payroll processing | Monthly gross-to-net calculations in KES; all statutory deductions |
| KRA PAYE | Progressive tax deducted monthly and remitted to KRA by the 9th of the following month |
| NSSF contributions | Employee and employer contributions under the NSSF Act 2013 or applicable rate; remitted monthly |
| SHA levy | Social Health Authority contributions remitted monthly |
| NITA levy | National Industrial Training Authority levy remitted monthly for eligible employers |
| Payslip generation | Employment Act-compliant payslips issued to all employees monthly |
| Leave management | Annual leave (21 days), sick leave, maternity (3 months), paternity (2 weeks) tracked per Employment Act 2007 |
Why Established Kenya Entities Use Bergmont Employer of Record Limited
- No entity disruption: The client’s registered company remains the employer – KRA PIN, banking and commercial contracts are unaffected.
- Compliance gaps resolved at handover: Any KRA PAYE, NSSF or SHA gaps identified in the audit are addressed before the first managed payroll run.
- All monthly deadlines met: KRA PAYE by the 9th, NSSF and SHA monthly – zero penalty exposure for the client entity after handover.
- Scalable administration: Bergmont manages growing headcount without proportionally increasing the client’s HR overhead.
Frequently Asked Questions
Does using a PEO change our employees’ contracts or terms?
No. Employees continue to be employed by the client entity under their existing contracts. What changes is the administration: payroll processing and HR compliance documentation are now managed by Bergmont Employer of Record Limited.
What if our current KRA PAYE filings have arrears?
Bergmont’s compliance audit at handover identifies any KRA PAYE arrears, NSSF gaps or outstanding SHA contributions. We provide a remediation plan and coordinate with KRA where needed as part of the transition.
Can Bergmont manage payroll for both local and expatriate employees?
Yes. Bergmont manages KRA PAYE for all employees including work permit holders, applying the correct resident and non-resident tax treatment for each employee category.
About Bergmont Employer of Record Limited
Registered Company Name: Bergmont Employer of Record Limited
Address: Mercantile House, Koinange Street 2nd floor, Office 202, P.O Box 4979-00200, Nairobi, Kenya
BRS: PVT-BEUE3LMJ | KRA PIN: P052386396W
Website: kenyadeployments.com
Having a Kenya entity is the foundation. Spending management time on monthly KRA filings, NSSF contributions and SHA levies is not the best use of it. Bergmont Employer of Record Limited takes the payroll and HR compliance load off established Kenya entities so they can focus on their business.
Reviewed by: Africa Deployments Compliance Team